2025 Vendor Agreement and info

2025 Vendor Agreement and Info

Email: info@stcharlesflea.com 

Phone (can only accept calls): 636-622-3002

Vendors & Customers who provide their phone number have the option to opt in or out of text messages when submitted. If you agree to receive text messages from St. Charles Flea & Artisan Market at the number provided, the message frequency may vary, and will include market info & updates. Message & data rates may apply.  You can message HELP at any time for support. If at any time you decide you would like to not receive text you can Reply “Stop” or “Unsubscribe” to opt-out.

We can also be reached via facebook messaging on our page: https://www.facebook.com/StCharlesFlea

Or our website stcharlesflea.com

Here is our Privacy Policy

200 N. 2nd Street at the Saint Charles, MO City Parking Garage 

This is an open air market where you will be in charge of your space and sales.

The hours will be 8 am to 1 pm.

RULES:

Basic Information

St. Charles Flea and Artisan Market is a high end flea and artisan market. All vendors will be verified before acceptance into St. Charles Flea and Artisan Market, LLC.

This is an open air, outdoor market that runs only on the second Saturday of each month. The dates for the 2025 market are:

April 12th 

May 10th

June 14th

July 12th

August 9th

September 13th

October  11th

November 8th

December 13th

The market runs from 8:00 am - 1:00 pm. Vendors may set up starting at 6:00 am the day of the event, and must be cleaned and loaded by 2:00 pm. Unloading time slots sign ups will be emailed a week before the event. 

Food Trucks:

Food trucks are required to have a mobile or temporary food license from St. Charles County. Must provide a copy of the license via email stcharlesflea@gmail.com. Please note the city of St. Charles has an extra 1% sales tax on all Food Trucks.

Baked Goods:

Must have Food Cottage Sign and a list of all ingredients in baked goods. All baked goods must be prepackaged and follow Cottage Laws. If you have questions please reach out to Mary Hicks at mhicks@sccmo.org or 636-949-1800 ext. 4257

Vendor Space:

You will be in charge of making your space inviting to customers and all things needed to sell your products. We are providing the venue and advertising for the market. The rest is up to you. You will run your space and make your sales. Spaces are both covered and uncovered. CLEARANCE FOR THE GARAGE IS ONLY 6'7"-TRAILERS AND LIFTED TRUCKS WILL NOT FIT- so do not plan to bring tall vehicles into the garage for loading or unloading!!!!

We recommend bringing a canopy for all other spaces.

There are spaces on the patio as well. These spaces you will not be able to drive to unload, all items will have to be carried or carted up via steps or a ramp. We will have a few wagons available and a special unload area for those setting up here. 

Application process:

Applications are found on the website. To be accepted you must submit a description and photos, a Facebook page, website, or any other internet site that shows your products; this way we can verify your products align with the vision of St. Charles Flea and Artisan Market, LLC.  Photos may also be emailed to info@stcharlesflea.com 

We request that each vendor/business has their own space. 

Application will be open for each event until market is full or until the Wednesday before market.

Home Based Businesses such as Tupperware, 31, Color Street, etc. are also encouraged to participate; however only one business per company will be allowed per month with preference given to returning vendors.

We do not allow promotions, must have tangible items for sale at the market. 

Spaces & Cost:

Spaces are estimated at 10 ft wide by 18 ft deep which is a parking space and a half  

Costs for spaces are $50 for monthly vendors. If you want more than one space, please email us at info@stcharlesflea.com for info. Vendor payment has to be made the Wednesday before the market (however the quicker payment is made the quicker you can pick your space).

There are discounts available. $5 for a returning monthly vendor (must be in consecutive months in the current vendor year 2025). $5 discounted for referrals. The referral discount will be for both the person being referred and the person referring. Both people for the referring bonus must put this discount in the comment section of your application along with the other persons name and business if applicable. 

Please note, you can only claim one of each of these discounts per month, so your total fee may be as low as $40.

We also have a discounted Junior Vendor price of $30, must be under 18 and put that you are a Junior vendor in comments. (The returning and referral discounts do not go towards the Junior vendor fee).

No Vendor can assign, sublet, or sell their space to another.

Electricity

There are a few spaces that have electricity available. These are located in the patio area and can be as requested until full. 

Full Season Vendors: Closed for 2025

A limited number of discounted full season spaces will be available. The price for this will be $340 for the 9 month season. This will guarantee your preferred space. New for 2025, full market vendors will have a highlight on our website the whole season.

Applications for these will be due March 1st and payment must be received by March 15th! There will be no discounts or refunds if you decide not to participate in one or more of the markets with the Full season discount. However if something comes up and you must miss a market, please inform us as soon as possible. 

**Vendors should have Any City, County, State, or Federal Licenses necessary to do business, and pay any necessary state and local sales tax** 

Space Assignments & Information:

Full season vendors receive first dibs on locations. Next will be returning vendors who will receive dibs on their last month's space, they will have 5 days after the event to pay and communicate with us to secure that spot for the next month, spaces will not be held after this time and will be released for other vendors to select . After that it will open to returning vendors who want to move spaces and then returning vendors who did not participate last month and then new vendors will pick in order of paid invoice. All of this will be communicated via email, so make sure you are checking the provided email!!!

If you apply in the same week as the market, your space will be assigned to you.

Nothing is provided; all items needed to help in the sale of goods must be provided by the vendor.

All Spaces will be numbered and you will receive verification of your space number about a week before for ease of finding your space.

Only people listed on application will be allowed to sell items; it is recommended to have more than one person available to help to make sure that your space is always covered. Sellers must be over the age of 18 or have an adult present at all times. **Junior Vendors are permitted if approved by St. Charles Flea and Artisan Market, LLC.

Please make sure all trash is properly disposed of and pick up everything around your selling area before leaving for the day. Take all unsold merchandise and products with you. If trash or merchandise is left in your area, you will receive a $25 fine and receive one warning after that you will not be allowed to return as a vendor at our Market. 

Vendors are required to stay in their space and be available for sales until 1 pm when sales end. There will be no cars admitted into the vending area until 1:05 pm. We have had problems in the past, and it will not be tolerated this year, or you will not be allowed to come back. It’s not safe for the vendors or shoppers.

No Disrespect or Abusive language will be tolerated to St. Charles Flea and Artisan Market staff or other vendors. If this occurs you will be asked to leave and will not be able to return. Accepting the offer to be a vendor means you will be kind and respectful. You will be courteous to shoppers, vendors, and staff. 

Items prohibited:

-No Guns, bows, arrows, or Ammunition of any kind will be allowed to be sold. 

-No drugs or paraphernalia

-No Pornographic material

-No Copyrighted/Bootlegged items

-No alcohol is permitted 

-No Political Propaganda is permitted

-No Propane Heaters can be used in the Market

Parking is not allowed in spaces. Vendors are not allowed to move their car for any reason until the market is over. Shoppers will have parking on lower levels. Vendors should unload and then move their vehicle for best selling.

Vendor Parking: Vendors are requested to park up at the Old Courthouse which is one block up at 100 N. 3rd Street. This provides more parking for shoppers. We understand this is a bit far but we want to give our shoppers the best chance to visit the market.

If a large item is sold; it must be transported to the loading area via dollies or other means or held until the market is over.

Please note that this is a Family Friendly event as such we ask that everything be free of profanity and anything that could be inappropriate or offensive. 

This is a non smoking event; this includes e-cigarettes, vaping etc.

-Nothing is allowed to be attached to City structures.

-All tents must be secured for any weather; if St. Charles Flea and Artisan Market feels they are not weighted properly, the vendor will be asked to remove the tent.

No animals may be bought, sold or given away at St. Charles Flea and Artisan Market.

Weather cancellation policies:

St. Charles Flea and Artisan Market is a rain or shine event! If inclement weather threatens we will notify vendors and come up with plan B. The good thing about being in a parking garage is that we are able to move vendors under cover if rain is expected. Please watch the Facebook page and your email for more information. 

Vendor cancellation: 

-Up to three weeks before the event, you can receive a full refund minus the 3% Credit Card Transaction Fee or you can transfer the event fee to another month. Please note you are only allowed to transfer the fee one time and it has to be in the same market season (year). If you are unable to attend the event the fee was transferred too, the fee will be forfeited. The fee transfer can be done up to 10 days before the event. 

-Up to Two weeks before the event, you can be given a 50% refund minus the 3% Credit Card Transaction Fee

-After that you will not be given a refund, and if you cancel week of, you will be given a warning. If this happens at a subsequent market, you will be asked not to return.

-We understand emergencies happen, so vendors will be allowed a one time “pass” per year.  This pass will allow you to transfer your month's rent to another month in the current market year. However, please note this is for emergencies and will be up to St. Charles Flea discretion if it will be allowed or not.  Please note you are only allowed to transfer the fee one time and it has to be in the same market season (year). If you are unable to attend the event the fee was transferred too, the fee will be forfeited. 

-No Call/No Show’s day of market will not be invited back, so please communicate with us.

Internet:

It is recognized that many vendors use technology in the form of cell phone applications and devices such as The Square to complete customer transactions. Unfortunately with the wide variety of devices and providers utilized and the unpredictability of mobile data, we CANNOT GUARANTEE that individual vendor devices will function successfully. It is recommended that all vendors have an alternate method for money transactions. Vendors are responsible for any tax and licensing requirements by the State of Missouri.

**Insurance:

If applicable, we ask that you have at minimum General Business Liability Insurance to protect yourself, your business and the market. Please attach a copy of your Certificate of Insurance if available.**

Hold Harmless Statement

By registering as a vendor of St. Charles Flea and Artisan Market LLC, I hereby release St. Charles Flea and Artisan Market, LLC and City of St. Charles, their directors, officers, administrators, employees, and other agents from all liability for any and all injuries arising from my participation in said event. I further agree to indemnify and hold harmless the St. Charles Flea and Artisan Market, LLC and the City of St. Charles, their directors, officers, administrators, employees, and other agents against any claims asserted by the vendor as a result of participation in this event.

Vendor assumes responsibility and holds harmless the St. Charles Flea and Artisan Market, LLC and the City of St. Charles, their directors, officers, administrators, employees, and other agents from liability regarding lost, stolen or damaged property that the vendor has brought to the event. St. Charles Flea and Artisan Market, LLC and the City of St. Charles, their directors, officers, administrators, employees, and other agents will not be responsible for supervision of vendor property at any point during the duration of this event. Vendor assumes responsibility and holds harmless the St. Charles Flea and Artisan Market, LLC and the City of St. Charles, their directors, officers, administrators, employees, and other agents from liability for any and all injuries arising from products and services sold by vendor representatives participating in the St. Charles Flea and Artisan Market. 

Your registration/application submitted with payment serves as an acknowledgement of this statement, agreement that you will abide by the information and rules listed above. 

A Media Release is on the application.

We reserve the right to amend or change these rules at any time, so check back often.

Failure to comply with rules will result in your removal without refund!

Questions? Call or text 636-622-3002 or email info@stcharlesflea.com, we will do our best to get back with you within 24 hours.